From: Betsy Packard
[bpack@suscom-maine.net]
Sent: Saturday, July 02, 2005 5:24
PM
To: Nancy McKinnen; Brad Burnham; Elizabeth Packard; Laura Lee;
Frank Giustra; Kristina Morse; Hans Wendel; Pam Torrey; Barbara Murphy; Sandy
Potholm; Sean Carter; Doug Roth
Subject: Minutes June 29, 2005
MINUTES OF THE MAINE MASTERS SWIM CLUB BOARD
MEETING. June 29, 2005 at 1 PM at the Bowdoin Pool.
PRESENT:
Brad Burnham,
President Hans
Wendel, Member
Pam Torrey, Vice
President Doug
Roth, Pen Bay Pool Rep
Barbara Murphy,
Treasurer
Nancy McKinnon, Wiscasset Pool Rep
Betsy Packard,
Secretary
Sean Carter, Newsletter Ed by speaker phone
MINUTES of April 19, 2005 meeting were
approved.
TREASURER'S REPORT from November 1, 2004 to June
29, 2005. Receipts are $7071.38. Disbursements are $8105.47
Check book balance is $4794.84. All is on target according to budget
outlines with the exception of a decrease in sales of merchandise.
MEMBERSHIP REPORT. We have 2 new members bringing
our total to 163. The Membership Chair was requested to prepare a print
out of which pool members use to swim.
MEET SCHEDULES. Doug Roth gave each person a
3 page document entitled "Here's Where We Are Right Now". Two pages had
circular diagrams, one showing the current Maine Masters swim meet schedule for
the year 2005 and the other showing possible adjustments in future meet
schedules. Another page proposed some suggested goals in meet schedules
for the next years such as having one meet per month with a minimum of a 2 week
spacing between meets, having meets in Bangor and in Freeport, having meets in
central and northern Maine and some other suggestions. Doug said that
currently meets are scheduled by Frank Giustra, MESC Meet Director, according to
the request of the pool hosting the proposed meet. All members present
agreed that the MESC BOARD SHOULD TAKE A MORE ACTIVE ROLE IN MEET
SCHEDULING.
MEMBERSHIP ISSUES. Doug Roth gave each person
a 4 page document entitled "Maine Masters Leadership". Page 1 illustrated
MESC's declining membership from 1996 to 2004. The other pages contained
14 points of possible solutions to the declining membership problem. In
the first point, Board Members' attendance/participation at the Bath Meet, the
Pen Bay Meet and the Boothbay Meet were listed; the implication was that meet
attendance was an expectation of Board Members. This was challenged and in
the ensuing discussion reasons were cited as to why swimmers become members of
Maine Masters at all with the conclusion that membership is to
serve health and fitness goals or to prepare for competition -- or
both. Discussion also included the various demands on time and talent of
Board Members and agreement was reached that attendance/participation in meets
was only one of a multitude of factors that influence a person's decision to
serve on the MESC Board. The other 13 points of the "Leadership" document
were not addressed except by an overall agreement that it is important to find
good leadership at each pool.
Brad will form a committee
to find out who are pool representatives at each pool and beyond that, who could
become one at pools that are unrepresented. This committee would be a
communication link between Brad and the pools. It was recommended that the
committee post posters/flyers at each pool that would include contact
information about MESC and include an MESC application form.
NEXT MEETING will be in September at Bowdoin.
Recognizing that Augusta is more centrally located and assuming, therefore,
that holding a meeting in Augusta would attract more members and reps to
attend, the next Board Meeting after September 2005 will be held in
Augusta, providing a suitable place can be found.
Respectfully Submitted, Betsy
Packard, Secretary